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© 2018 DJH Training & Application Solutions Inc.

Have you ever had to rearrange a lengthy Word file by cutting and pasting one item at a time, using the Windows Clipboard? Or perhaps composed an Outlook email by copying data from one or more files or programs? Copying and pasting one item at a time can be very confusing, not to mention time-consuming.

If you need to copy/cut and paste multiple items, make it easy by using the Office Clipboard. Here's how:

 

STEP 1: OPEN THE OFFICE CLIPBOARD

On the Home tab in any Office program (Word, Excel, Outlook, PowerPoint, etc.), click the Clipboard group dialogue box launcher. This opens the Clipboard pane.

Office Clipboard 1.jpg

STEP 2: COPY OR CUT ITEMS

Select the text, cells, image, slide, table, email, etc. in any Office program and copy or cut. Use the keyboard shortcuts - Ctrl + C to copy and Ctrl + X to cut.

Notice that a thumbnail of each copied/cut item appears in the Clipboard pane. The icon beside each item denotes the program from which it was copied/cut. The first item copied will remain at the bottom of the list; each subsequent item will be placed at the top of the list.

Office Clipboard 2.jpg

STEP 3: PASTE THE ITEMS

In any Office program, place the cursor where you would like to paste an item, open the Clipboard if necessary, and then click on the item in the Clipboard pane to paste it. Repeat for additional items.

If pasting many items, keep track by pasting and then immediately deleting the item by clicking the drop-down arrow beside it and selecting Delete.

Office Clipboard 3.jpg

At the top of the pane, click Paste All to paste all items at once. They will be pasted in the order they were copied. Click Clear All to remove all items from the Clipboard.

 

STEP 4: CLOSE THE OFFICE CLIPBOARD PANE

The Office Clipboard pane takes up valuable screen space, so once finished pasting, close it by clicking the at the top right.

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