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Microsoft Excel
COUNTIF Function
Use COUNTIF to conditionally count a range of values or text, based on a single criterion
Would you like to know how many employees work in a particular department? Or how many sales were made by a specific rep? Or perhaps how many sales came in over or under target? COUNTIF will quickly and easily accomplish this!
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In the example below, we count the number of employees by department.
Step 1. Set up your data correctly, preferably converting it to a table.
Step 2. Add the COUNTIF formula to the Number of Employees column for the results in the table below.
DETAILED EXPLANATION
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SYNTAX: =COUNTIF(Range in which Criteria is found ,Criteria)
EXAMPLE 1: Formula example if referring to a table range (tables are preferable, as will expand/contract as add/remove data):
=COUNTIF(tblEmployeeData[Department],[@Department])
EXAMPLE 2: Formula example if referring to a regular data range:
=COUNTIF($D$4:$D$22,E27) OR =COUNTIF($D$4:$D$22,"Accounting")
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Give the COUNTIF function a try, and let us know if you have any questions, or would like to arrange training on this
or other Excel functions and features!
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