Computer Training & Application Solutions made Simple
Contact us for a free consultation
  • Click to send us an email. We'd love to hear from you!   Ottawa       613-656-4229
  • Click to send us an email. We'd love to hear from you!   Montreal    514-342-9494

Speed Up Your Work with Word Shortcut Keys
  Download/Print pdf version

Do you spend a great deal of time using Microsoft Word? Speed things up with keyboard shortcuts!

General

New / Print / Save Ctrl+N / Ctrl+P / Ctrl+S
Open / Close Ctrl+O / Ctrl +W
Zoom in / out Ctrl+Mouse wheel up / down
Repeat last action F4 or Ctrl+Y
Undo last action Ctrl+Z
Cut / Copy / Paste Ctrl+X  or  Ctrl+C  or  Ctrl+V
Find / Replace Ctrl+F  or  Ctrl+H
Run Spell Check F7

Formatting

Bold on/off Ctrl+B
Italics on/off Ctrl+I
Underline on/off Ctrl+U
Double underline Ctrl+Shift+D
Increase / decrease font size Ctrl+Shift+>  or  Ctrl+Shift+<
Increase / decrease font size by 1 point Ctrl+]  or  Ctrl+[
Open the Font dialog box Ctrl+D
Cycle through upper, lower and sentence case Shift+F3
Change text to uppercase / small caps Ctrl+Shift+A  or  Ctrl+Shift+K
Apply superscript / subscript format Ctrl+Shift++  or  Ctrl+Shift+=
Remove formatting Ctrl+Spacebar

Line Spacing

Set single line spacing Ctrl+1
Set 1.5 line spacing Ctrl+5
Set double line spacing Ctrl+2
Switch between 1 and 12 points before paragraph Ctrl+0

Paragraph Alignment

Align left Ctrl+R
Align right Ctrl+R
Justify Ctrl+J
Center Ctrl+E
Increase / decrease left indent Ctrl+M  or  Ctrl+Shift+M
Remove paragraph formatting Ctrl+Q

Selecting & Deleting Text

Non-consecutive text (version 2002 and later) After initial selection hold down Ctrl and select text
Word Double click
Sentence Ctrl+click
Paragraph Triple click
From cursor to beginning of document Ctrl+Shift+Home
From cursor to end of document Ctrl+Shift+End
One word at a time to the right Ctrl+Shift+à
One word at a time to the left Ctrl+Shift+ß
One paragraph at a time down Ctrl+Shift+â
One paragraph at a time up Ctrl+Shift+á
Entire document Ctrl+A
Vertical block of text Alt+drag
Delete one word at a time to the right Ctrl+Delete
Delete one word at a time to the left Ctrl+Backspace

Navigation

Beginning of document Ctrl+Home
End of document Ctrl+ End
Beginning of line Home
End of line End
One paragraph down / up Ctrl+â  or  Ctrl+á
One word at a time Ctrl+à  or Ctrl+ß
Open the GoTo dialog box F5

Tables

Select next cell content or add new row after last cell Tab
Select previous cell content Shift+Tab
First cell in a row Alt+Home
Last cell in a row Alt+End
First cell in column Alt+Page Up
Last cell in column Alt+Page Down
Insert a tab in a cell Ctrl+Tab

Special Characters, Breaks & AutoText

Non-breaking space Ctrl+Shift+Space
Non-breaking hyphen Ctrl+Shift+_
Line break Shift+Enter
Required page break Ctrl+Enter
Column break Ctrl+Shift+Enter
Add selected text to AutoText Alt+F3
AutoText entry when ScreenTip after typing first few characters Enter

More Newsletter Articles

© 2009 DJH Training & Application Solutions Inc.

WOULD YOU LIKE TO USE THIS ARTICLE IN YOUR NEWSLETTER, EZINE OR WEB SITE? You can, as long as you include this complete blurb with it: An entrepreneur at heart, Deborah J. Sparks established DJH Training & Application Solutions Inc. over 20 years ago, realizing her dream of creating a company known for providing high quality computer software training, application development and support and exercising her passion for teaching. To learn more and to register for DJH's free newsletter, Innovations, please visit www.djhsolutions.ca.