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Speed Up Your Work with Outlook Shortcut Keys
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If you work with Microsoft Outlook, these shortcut keys will help you become more efficient.

Navigation

Go to last Mail folder you were in Ctrl+1
Go to Inbox Ctrl+Shift+I
Go to Outbox Ctrl+Shift+O
Go to Calendar Ctrl+2
Go to Contacts Ctrl+3
Go the Task List Ctrl+4
Go to Notes Ctrl+5
Go to Folder List in the Navigation Pane Ctrl+6
Go to Shortcuts in the Navigation Pane Ctrl+7
Open the Address Book Ctrl+Shift+B
Minimize / hide / redisplay the Navigation Pane Alt+F1
Move forward through fields such as To, Subject, etc. Tab
Move backward through fields such as To, Subject, etc. Shift+Tab
Go to next message (in reading pane or open message) Ctrl+. or Alt+â or Alt+Page Down
Go to previous message (in reading pane or open message) Ctrl+, or Alt+á or Alt+Page Up
Page down through text (in reading pane) Spacebar
Page up through text (in reading pane) Shift+Spacebar
Step backward through previous views in main Outlook window  Alt+ß or Alt+B
Step forward through previous views in main Outlook window Alt+à

Email

Check Names Ctrl+K
Open a message Ctrl+O
Reply to a message Ctrl+R
Replay All to a message Ctrl+Shift+R or Alt+I
Send a message Ctrl+Enter or Alt+S
Forward a message Ctrl+F
Check for new messages F9 or Ctrl+M
Mark selected message(s) as read Ctrl+Q
Mark selected message(s) as unread Ctrl+U

Contacts

Create new message addressed to selected contact Ctrl+F
Go to first contact that starts with a letter in non-grouped views Shift+letter
Create a Journal entry for the selected contact Ctrl+J
Create a new distribution list Ctrl+Shift+L
Update a list of distribution members F5
Go to the website of the selected contact (if one is included) Ctrl+Shift+X

Calendar

Create a new meeting request Ctrl+Shift+Q
Forward an appointment or meeting Ctrl+F
Reply to a meeting request with a message Ctrl+R
Reply to All to a meeting request with a message Ctrl+Shift+R
Display 10 days Alt+0
Display 1 or 2 or 3 or 4 or 5 or 6 or 7 or 8 or 9 days Alt+number (Alt+1 or Alt+2 etc.)
Open Go to Date dialog box Ctrl+G
Go to Month view Alt+= or Ctrl+Alt+4
Go to next or previous day Ctrl+à or Ctrl+ß
Go to next or previous week Alt+â or Alt+á
Go to next or previous month Alt+Page Down or Alt+Page Up
Go to beginning or end of week Alt+Home or Alt+End
Go to previous or next appointment Ctrl+, or Ctrl+.
Set up recurrence for appointment Ctrl+G

Tasks

Show or hide the To-Do Bar Alt+F2
Accept a task request Alt+C
Decline a task request Alt+D
Forward task as an attachment Ctrl+F
Switch between Navigation Pane, Tasks list and To-Do Bar Shift+Tab

All Outlook Items

Select all items Ctrl+A
Add a Quick Click Flag Insert (Insert a 2nd time to flag as Complete)
Open the Flag for Follow-up dialog box Ctrl+Shift+G
Create a new item relevant to active folder (email, contacts, etc.) Ctrl+N
Open Print dialog box Ctrl+P
Close item or dialog box Escape
Display shortcut menu Menu Key
Save Ctrl+S
Save and close Alt+S
Delete Ctrl+D

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